Executive Assistant (fully Remote) job id-3430
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Job description
“Be the right-hand champion for WiFi Tribe’s leadership team—help us build a global community that changes lives.”
We’re seeking an A-player Executive Assistant who thrives in a fast-paced, purpose-filled setting where every task—whether business-related or personal—directly accelerates our mission to make remote work more connected, more meaningful, and more adventurous.
Note from Diego, WiFi Tribe CEO:
I invited 7 internet strangers to spend a month living and working in my childhood home in Bolivia.
It was never meant to be a “business”. Just a group of friends traveling the world together.
It’s been 9 wild years…
Since that first trip, we’ve brought 2,500 nomads together in 94 cities to colive and cowork around the world, one month at a time.
Our work has sparked thousands of lifelong friendships, countless perspective-shifting conversations, hundreds of startup projects and career shifts, so many new romances, lots of weddings, a few babies, and an unimaginable amount of core memories.
What we do changes lives.
Not a little, but a lot and in every way you can think of.
If this excites you, keep reading to see if this might be the most perfect job ever created for you.
COMPANY SNAPSHOT & MISSION
We believe that life wasn’t meant to be lived in just one place. That your best work can be done from anywhere. And, that everything is better when you have great people by your side.
We bring together great people from around the world to help them overcome the loneliness of solo travel, find true community wherever they go, and make their biggest travel dreams a reality, together.
WiFi Tribe is the curated global community for remote professionals who seek growth and long-lasting connections.
**Our Mission:**To empower people to live life on their own terms—working remotely from anywhere while building meaningful friendships and a life of freedom and fulfilment.
THE ROLE (YOUR MISSION)
As our Executive Assistant, you’re the driving force behind key leaders at WiFi Tribe. In this role, you’ll not only support the day-to-day operations of the business but also assist with personal tasks that enable our leadership to stay laser-focused on strategic growth. By handling everything from scheduling high-stakes meetings to personal errands, you ensure our global community continues to expand without missing a beat.
OUR CULTURE
This is who we are and how we do things at WiFi Tribe:
Mission-Driven: "The mission is our only agenda."
Effective: "We do the work that gets the results."
Hustlers: "We're small but mighty; we do a lot with a little."
AI-Powered: "We use AI to boost our abilities."
Speedy: "We shorten time from idea to implementation."
Bold: "We take risks and stand for what we believe in."
Honest: "We do the right thing and tell the truth."
Finishers: "We finish what we started."
RESPONSIBILITIES (WHAT YOU’LL DO)
Email & Communication Management
Organize, filter, and respond to emails and messages—both professional and personal. Draft clear, concise emails in the executive’s voice.
Meeting & Calendar Coordination
Manage and optimize calendars, prepare agendas, gather briefing materials, and follow up on action items—covering business appointments and personal events.
Travel Logistics
Plan and coordinate travel itineraries, accommodations, and event scheduling—whether it’s a company offsite or personal trips to ensure smooth, cost-effective travel.
Task & Deadline Tracking
Keep tabs on deadlines, to-dos, and key deliverables across multiple projects. Oversee both business priorities and personal commitments to ensure nothing slips.
AI-Powered Efficiency
Leverage AI tools to streamline workflows, gather insights, and generate data-driven recommendations.
Research, Analysis & Reporting
Conduct rapid research on industry trends or personal projects; compile data into easy-to-digest reports, spreadsheets, or dashboards for leadership.
Project Coordination
Oversee timelines and deliverables, collaborating with cross-functional teams to meet objectives on time and within budget.
Information Gatekeeping
Protect confidential information, filter incoming requests, and prioritize tasks according to mission-critical and personal-urgent goals.
Process Improvement
Identify operational or administrative bottlenecks and propose creative, tech-forward solutions.
Relationship Building & Cross-Team Collaboration
Liaise with internal stakeholders, external partners, and clients; serve as the connective tissue between departments to drive accountability and alignment.
Budget & Expense Oversight
Manage expense reports, vendor invoices, and budgets accurately and on time.
Event Planning
Organize offsites, retreats, and company gatherings, as well as personal celebrations or team get-togethers, fostering a culture of collaboration and innovation.
Paying Attention to Details
When you apply, respond to the question about your favourite country with the word "detail", so that we know you read everything.
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Crisis Management
Quickly step in during unexpected challenges—whether business or personal—coordinating resources, communicating next steps, and maintaining a calm, solution-oriented focus.
Talent Acquisition & Onboarding Support
Act as the first filter of applications, coordinate interview schedules, manage candidate outreach, and ensure a smooth hiring process; help orient new hires and schedule introductory meetings.
Process & Documentation Stewardship
Create and maintain step-by-step guides, knowledge bases, and files—ensuring consistent access to institutional knowledge.
Culture Advocate
Model WiFi Tribe’s values in all tasks, and support the executive to foster a unified team culture.
GROWTH & DEVELOPMENT OPPORTUNITIES
Mentorship & Exposure: Work closely with the founder and executive team, gaining direct insights into scaling a global community and running a startup company.
Increasing Responsibility: Possible opportunities to step into temporary operations or leadership roles to cover for team members, or tackle special projects as your skill set grows.
Ownership of Projects: Lead initiatives that showcase your ability to manage complex tasks—from designing new processes to supporting events.